#1 Define Project Scope
The first thing that you should do is define the scope of the project.
The second thing to do to set your project up for success is to then build a schedule. It doesn't have to be on of those wonderful waterfall type project schedules. It can be a high-level plan, but you really need to be clear on what you're going to be delivering. When, and most importantly, who. So you should in your schedule have, who are the resources, who are going to be delivering the work and also how much effort does it take for them to do it? We've all seen project schedules that have someone's name against them with a timeframe.
But it actually might only take them a couple of hours within that timeframe to deliver the work.
#3 Project Stakholders
The third thing that you need to be very clear on are your stakeholders. So that's both your project team, who's going to be delivering the work and also the stakeholders that need to be informed about what's happening with the project.
You can use the traditional RACI model for this, which stands for:
That's a really good way of capturing everybody. And then you can put that all into a big stakeholder map and understand who's who in the zoo for your project.
But the second part of a stakeholder map, is your governance. So how often will you keep people informed? Do you send a weekly project status report? Do you have a project steering committee meeting once a fortnight being very clear on how you're going to be communicating with these people?
The last thing that you can do to set your project up for success, is to bring all of that together into one document. So you may have heard the term project management plan before, or a project initiation document.
You don't have to be that formal. As long as you have a piece of documentation that you can send to all of your stakeholders which says:
That's all you need. And then you are well on your way to have a fantastic project.
If you're ready to tackle 2021 (or Q1/Q2 of Financial Year 2022) with gusto then book a Strategic Planning session with the team at LVL UP Consulting today.